Information for Abstract Presenters

Important Deadlines for Accepted Abstracts

  1. Early Registration Deadline: Friday, August 4, 2017
  2. Deadline to confirm presentation of your abstract(s): Friday, August 4, 2017
  3. Deadline for presenting author or title changes: Friday, August 18, 2017 (any changes after this date may not appear in the Abstract Book)
  4. Presenter Registration Deadline: Friday, August 18, 2017 (presenters not registered by this date may have their abstract removed from the program)
  5. Deadline to submit presentation slides for Oral and Mini Oral Presentations: Wednesday, September 20, 2017

Oral Presentation

Oral presenters will be given the opportunity of a 10 minute Oral Presentation (8min + 2min questions and answer period) and are asked to prepare a PowerPoint presentation with a maximum of 10 slides for this presentation (not including title, author and disclosure slides).

Each presentation MUST include a disclosure slide.

Please proof-read the title of your abstract and the names of the authors. This is how your information will appear in the Abstract Book (JTO supplement), on the Abstract Flash Drive and on the Conference website prior to IASLC WCLC 2017. Please check the details carefully and contact wclc@support.ctimeetingtech.com if you are not the presenting author for the abstracts listed below or for any other correction.

Deadline for (presenting) author or title changes: Friday, August 18, 2017

No changes will be accepted after this date.

General Information

  • After a set of 3 related abstract presentations, a discussant (keynote speaker) will provide a brief summary of the work that has been presented, commenting on the strengths and weaknesses and placing it in the context of other research / knowledge in the relevant area
  • In order for the discussant to prepare his/her presentation, the oral presenter must submit your presentation slides no later than Wednesday, September 20, 2017 via the online submission system (link provided August 31, 2017). Minor changes to the presentation can be made later and submitted to the Speaker Preview Center onsite
  • Oral presenters are encouraged to use the IASLC WCLC 2017 presentation slide template: http://wclc2017.iaslc.org/wp-content/uploads/2017/06/WCLC2017-Presentation-Slides-16-9.ppt
  • All session room screens will be in 16:9 format
  • Please be in room for your session 10 minutes before the start time of the session. The Session Chairs will start and end strictly on time

Presentation Preparation

  • Your presentation must be prepared in PowerPoint2000 or any later PowerPoint Version (MS Windows) and provided on an USB-removable drive
  • Set the slide size of the page to “On-screen show” and landscape orientation in the page set-up section. (Portrait orientation will not be displayed properly)
  • Use high-contrast lettering, and not too much text per page (max. 10 lines or 15-20 words). Make sure you use high-contrast colors for the best definition of your text. Please be aware that red letters or lines are usually not visible
  • As a general rule, you should not present more than 1 slide per minute. Visual material supports the speech and should not be the transcription of it
  • The inclusion of a disclosure slide is mandatory even if you have no conflicts to declare
  • It is recommended to keep a copy of your presentation at the time of the presentation, should a problem occur. Furthermore, please have the presentation printed on paper, for reference during the lecture
  • Special characters: To avoid any compatibility problems, please do not use special characters (i.e. “, Ö, Ø, ñ, ?, ®, ý, }, { etc) to name your presentation or movie files

Onsite Information

  • You are requested to check-in your presentation (on your USB-removable drive) at the Speaker Preview Center at least 3 hours prior to your scheduled presentation. If for any reason you are unable to meet this schedule, please inform the IASLC WCLC Conference Secretariat at wclc2017-abstracts at icsevents.com before the Conference
  • Please note that technicians in the meeting rooms are not prepared to receive presentations directly from the speakers
  • Computers are available for you in the Speakers Ready Rooms for your final check
  • Once the presentation has been checked, the technical staff will be responsible for its delivery to the session rooms in preparation for your presentation.
  • Macintosh presentations (i.e. Keynote) cannot be accommodated, unless saved to a PC-formatted USB stick

Speaker Preview Center Hours

Level 3F

Saturday, October 14 14:00 – 18:00
Sunday, October 15 07:00 – 20:00
Monday, October 16 06:30 – 17:30
Tuesday, October 17 06:30 – 17:30
Wednesday, October 18 06:30 – 16:30

Mini Oral Presentation

Mini oral presenters will be given the opportunity of a 5 minute Mini Oral Presentation (no Q&A) and are asked to prepare a PowerPoint presentation with a maximum of 5 slides for this presentation (not including title, author and disclosure slide).

Each presentation MUST include a disclosure slide.

Please proof-read the title of your abstract and the names of the authors. This is how your information will appear in the Abstract Book (JTO supplement), on the Abstract Flash Drive and on the Conference Website prior to IASLC WCLC 2017. Please check the details carefully and contact wclc@support.ctimeetingtech.com if you are not the presenting author for the abstracts listed below or for any other correction.

Deadline for (presenting) author or title changes: Friday, August 18, 2017

No changes will be accepted after this date.

General Information

  • After a set of 3 related abstract presentations, a discussant (keynote speaker) will provide a brief summary of the work that has been presented, commenting on the strengths and weaknesses and placing it in the context of other research / knowledge in the relevant area
  • In order for the discussant to prepare his/her presentation, the oral presenter must submit your presentation slides no later than Wednesday, September 20 via the online submission system (link provided August 31, 2017). Minor changes to the presentation can be made later and submitted to the Speaker Preview Center onsite
  • Oral presenters are encouraged to use the IASLC WCLC 2017 presentation slide template: http://wclc2017.iaslc.org/wp-content/uploads/2017/06/WCLC2017-Presentation-Slides-16-9.ppt
  • All session room screens will be in 16:9 format
  • Please be in room for your session 10 minutes before the start time of the session. The Session Chairs will start and end strictly on time

Presentation Preparation

  • Your presentation must be prepared in PowerPoint2000 or any later PowerPoint Version (MS Windows) and provided on an USB-removable drive
  • Set the slide size of the page to “On-screen show” and landscape orientation in the page set-up section. (Portrait orientation will not be displayed properly)
  • Use high-contrast lettering, and not too much text per page (max. 10 lines or 15-20 words). Make sure you use high-contrast colors for the best definition of your text. Please be aware that red letters or lines are usually not visible
  • As a general rule, you should not present more than 1 slide per minute. Visual material supports the speech and should not be the transcription of it
  • The inclusion of a disclosure slide is mandatory even if you have no conflicts to declare
  • It is recommended to keep a copy of your presentation at the time of the presentation, should a problem occur. Furthermore, please have the presentation printed on paper, for reference during the lecture
  • Special characters: To avoid any compatibility problems, please do not use special characters (i.e. “, Ö, Ø, ñ, ?, ®, ý, }, { etc) to name your presentation or movie files

Onsite Information

  • You are requested to check-in your presentation (on your USB-removable drive) at the Speaker Preview Center at least 3 hours prior to your scheduled presentation. If for any reason you are unable to meet this schedule, please inform the IASLC WCLC Conference Secretariat at wclc2017-abstracts at icsevents.com before the Conference
  • Please note that technicians in the meeting rooms are not prepared to receive presentations directly from the speakers
  • Computers are available for you in the Speakers Preview Center for your final check
  • Once the presentation has been checked, the technical staff will be responsible for its delivery to the session rooms in preparation for your presentation.
  • Macintosh presentations (i.e. Keynote) cannot be accommodated, unless saved to a PC-formatted USB stick

Poster Presentation

You will be asked to prepare a poster. The maximum poster size is: 1920mm (W) x 950mm (H) – landscape format

Double-sided tape will be provided in the Exhibit Hall to set-up posters.

Poster Printing Guidelines

It is important to set up your slide to a size that is proportional to the printed size of the poster. In PowerPoint, go to Page Setup and select Custom. Fill in the proper width and height.

Maximum poster size: each poster can be a maximum size of 1920mm wide x 950mm high.

One slide only please! – Create your poster from a single PowerPoint slide.

Fonts – Choose two fonts at most, nothing cursive. Stick to sans-serif fonts for legibility: Arial and Helvetica are recommended. If you wish to use a serif font, we recommend Times New Roman (Windows) or Times (Macintosh).

Excel Charts – You can paste Excel charts into PowerPoint: from Excel, select your chart and Copy, then in PowerPoint, Paste the chart where you want it to appear. For detailed instructions see: https://support.office.com/en-us/article/Copy-Excel-data-or-charts-to-PowerPoint-f5f84f7b-b566-47fa-8c67-c95b8d14e7a3

Word Text – Insert a text box into your PowerPoint slides, copy the text from your Word document and paste it into the textbox in your slide.

Image Files – To add image file, select “Insert”>”Picture”. Images should be good quality and appear clear and sharp on your screen. Since they will be enlarged for printing, we recommend that images are set to a resolution of 300 dpi.

Backgrounds – For legibility and viewing ease, we suggest that you keep your backgrounds simple and avoid using dark colors.

Poster Number – Please note that your poster number will be different than your ABSTRACT ID number. Your poster number will be communicated to you closer to the conference. This number will be displayed on your poster board, please affix your poster under your number displayed.

Poster Printing Service

The Conference offers to print your poster and have it ready for you to pick up in the Exhibit Hall at an additional charge. Click here to see the full poster printing price list.

  • The Poster Printing Service will be available in August

Poster Pickup Location and Hours

  • Location:
    • Exhibit Hall – Exhibit Information Booth
  • Hours:
    • Monday, October 16 – 08:00 – 16:00
    • Tuesday, October 17 – 08:00 – 16:00
    • Wednesday, October 18 – 08:00 – 10:30

Contact for Poster Printing Service

For any inquiries regarding the poster printing service, please email wclc@support.ctimeetingtech.com.

Poster Electronic File

IASLC would like to request from all poster presenters to submit an electronic file of their poster to be included in the IASLC virtual library. The electronic file should be submitted in addition to having a printed poster presented at the Conference. Your poster electronic file should be PowerPoint (PPT) or Adobe (PDF) file format. On August 28, you should have received a link to submit your poster PowerPoint slides online. The deadline to submit your slides is Friday, October 6, 2017.

Poster Setup and Takedown

Setup hours: 08:30 – 10:00 on day of your poster presentation
Take down hours: 15:45 – 18:00 on day of your poster presentation; any posters not removed by 18:00 will be discarded by management.

Schedule Conflict

If you have a scheduling conflict with another presentation, we strongly encourage you to ask one of your co-authors to stand by your poster during the afternoon Poster Session with Presenters present session times from 10:00 – 10:45 and 14:30 – 15:30 to informally answer questions from Conference delegates. Please carefully check the schedule of all your presentations and contact wclc@support.ctimeetingtech.com if you wish to change the presenting author.

Presenting Author of Title Changes

Please proof-read the title of your abstract and the names of the authors. This is how your information will appear in the Abstract Book (JTO supplement), on the Abstract Flash Drive and on the Conference Website prior to IASLC WCLC 2016. Please check the details carefully and contact wclc@support.ctimeetingtech.com if you are not the presenting author for the abstracts listed below or for any other correction.

Deadline for (presenting) author or title changes: Friday, August 18, 2017
No changes will be accepted after this date.